Notification of intent to vacate to your landlord/agent:

•  Must be in writing, signed, and dated
• State a definite move-out date 
• Must reach landlord/agent 30 days prior the desired date of termination if you’re in a periodic tenancy (notice must coincide with your rent due dates)
• Keep a copy for your records

If orders are not available you may provide a Memorandum For Record (MFR) from your commanding officer stating you have pending orders.

• Termination of utilities: notify utility companies at least 3 to 4 weeks prior to move-out, requesting final bills

Notification of intent to vacate to your landlord/agent:

• Must be in writing, signed, and dated
• State a definite move-out date
• Must reach landlord/agent one full calendar month prior to the requested move-out date
• Stop allotment
• Coordination with Military Housing Office and finance is required
• Keep a copy for your records

If orders are not available, you may provide a Memorandum For Record from your commanding officer stating you have pending orders

• Termination of utilities: notify utility companies at least 3 to 4 weeks prior to move-out, requesting final bills

• Notification of intent to vacate to Aurora the Privatized Housing Office
• Must be in writing, signed, and dated (Keep a copy for your records)
• State a definite move-out date
• Must reach Aurora 30 days prior to the requested move out date
• If at any time you would like the MHO to attend your property inspection or provide support, please be sure to reach out for assistance

Termination of Non-Temp Storage (please see the MHO)
If orders are not available, you may provide a Memorandum For Record from your commanding officer stating you have pending orders

• Upon notice and/or orders notify Barracks Manager or Battalion Rep for your building
• You must terminate your room to be cleared for out-processing

Barracks Team

• UPH Chief (907) 384-7624
• 509 BN – Bldg. 641/649 (907) 830-6238
• 501 BN – Bldg. 651/668 (907) 854-5467
• 6th BEB/4/25 BDE – Bldg. 681 (517) 285-6526
• SIGNAL/725 BN – Bldg. 682 (907) 351-1751
• 1/40 CAV – Bldg. 688 (907) 854-5461
• 17th CSSB – Bldg. 791 (907) 854-2811
• PFAR – Bldg. 681 (907) 854-5468

After hours on-call: (907) 854-5464
When in doubt, contact your Barracks Management Team

Must have official travel orders

• Initiate shipment application(s) by creating/reactivating account on the Defense Personal Property System website
• Request pack/pickup dates no earlier than 21 days from date of submission
• Your and/or your designated agent must be available between 8 a.m. and 5 p.m. for all scheduled pickup and delivery address on the days your personal property is packed, loaded, picked up and delivered; failure to be present may result in fees

To get a good estimate on HHG weight, estimate about 1,000 pounds per fully furnished room
Carriers move 4,000 pounds a day, so if you have 6,000 lbs, it will be a two-day move.

Soldiers are authorized HHG transportation due to a PCS. Soldiers must contact the local Transportation Office (Bldg 600, Room 145) as soon as orders are received. Soldiers who move or store HHG are encouraged to download the Army PCS Move app from Google Play Store or from the Apple Store.

Soldiers on a PCS are entitled to ship the authorized weight allowance of HHG from the old permanent duty station to the new permanent duty station (or elsewhere, not to exceed the same cost to the government).

Unaccompanied baggage is part of the Soldier’s authorized HHG weight allowance. UB transportation is authorized by an expedited transportation mode (air) on OCONUS PCS when necessary to enable the Soldier to carry out assigned duties or to prevent undue hardship on the Soldier or a dependents.

A Soldier who is authorized shipment of HHG or UB, is also entitled to 90 days temporary storage in transit in conjunction with such shipment.

Soldiers authorized movement of family to a designated place are authorized HHG shipment to the designated place and non-temporary storage. 

For more about transportation entitlements, contact the Transportation office or visit Military OneSource's Moving and PCS section.

For more on Do-It-Yourself/Personally Procured Moves, moving vehicles, and local information, see our Travel and Moving page.

• Not all countries require passports; some only require orders and military ID card to enter the country. Check the DOD Foreign Clearance Guide website to verify passport requirement: https://www.fcg.pentagon.mil.
• Soldiers traveling through Canada do not require passports.

• All command-sponsored, U.S. citizen family members require a government no-fee passport, and possibly a visa, to PCS to a foreign country. Family members arriving overseas without a no-fee passport/visa when required will be denied entry and returned to CONUS at personal expense.
•  Family members who are not U.S. citizens will travel on their personal passport issued by their country of citizenship.
• For information and instructions on how to apply for a no-fee passport for official government travel, visit https://travel.state.gov/content/travel/en/passports/needpassport.html.
• Family member travel is delayed frequently because of passport processing time; applications for passports should be completed immediately after travel has been approved.

Pre-clear trip through the APACS website: https://apacs.milcloud.mil/apacs/

• Dependents over the age of 16 require their names to be on the PCS orders, a military ID and a passport.
• Dependents under the age of 16 only require their names to be on the PCS orders, a military ID and a birth certificate (can be the original or copy
• Background checks: visit http://cic.gc.ca/English/information/inadmissibility/index.asp

Transiting Firearms through Canada: Check Canadian rules for bringing firearms through the border at http://www.cbsa-asfc.gc.ca/import/iefw-iefa-eng.html

Official passports may not be used for personal leisure travel to foreign countries. OCONUS passport offices present long delays in processing. The Department of State recommends individuals desiring a tourist passport for leisure travel obtain one prior to departing CONUS.

Please be advised some assignments require a visa in addition to a passport; a visa will require additional time to process and cannot be requested until all passports are received.

• Family members are required to have a current DEERS ID Card (10 years of age or older), official passport, and visa (if required) in order to travel OCONUS.
• Soldiers moving from OCONUS to CONUS for the first time with a foreign spouse must obtain an immigration visa. Information is available at the United States Citizenship and Immigration Services website at https://www.uscis.gov/.
• NATO Travel Orders: required for U.S. military travel to or through Belgium, Canada, Denmark, France, Germany, Greece, Iceland, Italy, Luxembourg, the Netherlands, Norway, Portugal, Turkey, or the United Kingdom.

Patriot Express flights are commercially contracted aircraft that have the same standards as other commercial airlines. It is mandatory to use Patriot Express flights for PCS to many OCONUS locations, unless an exception has been approved. The installation travel office can provide guidance.

Anti-Terrorism and Force Protection training is not required for PCS to Alaska, Hawaii, or U.S. possessions and territories. AT Level 1 training and Sere 100.2 training are required for all other OCONUS locations. Available at https://jkodirect.jten.mil. (CAC required for login.)

Personnel traveling OCONUS are required to complete an Isolated Personnel Report.

Assignments to SOUTHCOM also require Human Rights training, available at https://jkodirect.jten.mil. (CAC required for login.)

• For Soldiers on a PCS move, there is now an entitlement for reimbursement for pet transportation fees, like airplane tickets, pet-friendly hotels, or kennels up to $2,000 for travel from OCONUS, limited to cats and dogs.
• Moving companies cannot ship any live animals.
• Soldiers must review the new PDS website to learn about any vaccines and special quarantines pets may have to undergo. These requirements may take months to satisfy; therefore, Soldiers should act quickly.
• For OCONUS: Some host countries/international bases may limit the animal species and dog breeds allowed and may have specific quarantine requirements for some animals. In some cases, quarantine fees may be reimbursable, up to $550 per move. This is for dogs and cats only. Soldiers must contact the new PDS before making plans to travel with pets.
• Airlines may deny pet shipments during the summer/winter months due to heat and cold.
• Soldiers may be eligible to ship dogs and cats at personal expense via the Patriot Express Air Mobility Command Flight.
• More information is available at: https://www.amc.af.mil/AMC-Travel-Site/AMC-Pet-Travel-Page/.
• JBER Vet Clinic 384-2865; open 8 a.m. to 4 p.m. See their section under "PCSing?" on the JBER Connect app.

IAW DoD 7000. 14-R Financial Management Regulation Volume 7A, AFMAN 65-116 and local JBER I 32-6008

• Accompanied and unaccompanied members not residing in UPH and who are authorized BAH may be entitled up to their last 10 nights on station of TLA in conjunction with an outbound PCS, a separation, or a retirement
• In order to initiate the TLA reimbursement process, the service member must validate the date permanent housing was vacated. Personal inconvenience to a service member or dependent is never a determining factor

To file members must provide the following:

• TLA Questionnaire
• Official orders with amendments
• Order must include all dependents claimed on request
• Final paid-in-full receipt from place(s) of lodging
• Receipt must be itemized (taxes and fees must be identified separate from daily rate).
• Non-availability letter (NAL) from JBER lodging if they have no vacancies and you must stay downtown
• Signed Request for Absence
• Verification of lease/residence termination

• Contact Air Force Inns at 907-552-2454 to book reservations
• Contact your gaining unit and establish a sponsor
• Apply for privatized or government housing at your next assignment
• Visit https://www.housing.army.mil

If at any time during your out-processing here at JBER you have any unresolved issues with Aurora Military Housing or your off-base landlord or property manager, contact the housing office.

Soldiers may request flexibility options for government owned/leased family housing while undergoing a PCS within the United States (including Alaska and Hawaii).
Soldiers are eligible if they:

• Have a dependent enrolled in the Exceptional Family Member Program, or
• at the beginning of the covered relocation period: have a spouse who is gainfully employed or enrolled in a degree, certificate, or license-granting program;
• have a dependent attending an elementary or secondary school; or are caring for an immediate family member with a chronic or long-term illness.

The covered relocation period begins 180 days before the date of the PCS, which is the date the Soldier leaves the current PDS, and ends 180 days after the date of PCS. Contact the Housing Office at 384-7658 or 384-2576 for more information.

Government Travel Charge Cards (GTCC) are preferred for travel; if you do not have (and cannot get) a GTCC in time, contact the Finance office.

Advance Base Pay may be authorized for extraordinary expenses.

Soldiers in the ranks of private through corporal/specialist, warrant officer through chief warrant officer 2, and second lieutenant through captain are required to take the HQDA “Permanent Change of Station” financial readiness course upon receipt of orders or within 60 days of reporting to a new installation.
This training can be face-to-face at the installation with a personal financial manager or counselor; in a group at the installation,  or online at https://olms.armyfamilywebportal.com/ 
(CAC required for login). Provide certificate of completion to your Unit Training Manager.

DFAS SmartVoucher
SmartVoucher is an online version of the military PCS voucher, available on government computer with CAC or on a personal communication device with myPay Login ID and password.
The web-based system walks the Soldier through a series of questions to complete their voucher during inprocessing and allows for virtual submission. Visit https://smartvoucher.dfas.mil/voucher/ 
(CAC or MyPay required for login).

The Military and Family Readiness Centers host a monthly virtual workshop about PCSing to or from JBER.
Learn the essentials for your PCS -- planning and preparing; information on flying, driving, or taking the ferry, and many other resources. Check the Connect Calendar on the JBER Connect app for the next session, or check https://tockify.com/jbermfrc.

• Military Spouse Employment Partnership is a resource for spouse employment with private-sector companies, non-profits, and other government agencies; visit https://msepjobs.militaryonesource.mil/msep/home.
• The Employment Readiness Program is an Army Community Service program providing employment assistance to military spouses, Soldiers, DoD  civilians, and all immediate family members; for more, visit https://www.armymwr.com/programs-and-services/personal-assistance/employmentreadiness-program/army-spouse-employment-career-and-education.
• Military One Source, My Career Advancement Account (MyCAA) - Spouses of service members on active duty in pay grades E1 to E5, W1 to W2, and O1 to O2 can take advantage of a scholarship program that provides up to $4,000 in financial assistance to eligible military spouses who are pursuing a license, certification, or Associate’s degree in a portable career field or occupation. Career Coaches are available by calling 1-800-342-9647. Visit https://mycaa.militaryonesource.mil/mycaa/.

Spouse Relicensing
The Army has implemented policies to reimburse Army spouses for license/certification fees when they PCS. The Army strongly supports the work of the DoD in promoting license reciprocity in all states. Visit https://myseco.militaryonesource.mil/portal/content/view/8576.

Get a sponsor by visiting https://actnow.army.mil. (CAC required for login). Click on the "Sponsorship" tab, and then DA Form 5434 (Sponsorship Program
Counseling and Information Sheet). Select “Create new form” and complete sections 1, 2, 4 and 5. Submit.

Visit CIF and turn in gear. See our full CIF page here for information.

Complete your PHA at www.mods.army.mil (CAC required for login) and make an appointment with your provider.

Have an EFMP family member? Update your enrollment at https://efmp.army.mil and see our JBER EFMP pages here.

Get your clearing papers at Room 103 in Building 600 between 10 a.m. and 4 p.m. no earlier than 10 duty days before DEROS/AVAL date. Bring a copy of your orders and amendments.

To complete outprocessing, you will need

• Installation clearing papers (DA Form 137-2)
• Unit clearing papers (DA 137-1)
• Record of Emergency Data (DD-93)
• Copy of SGLI/SGLV
• MEDPROS printout verifying PHA within 60 days

HAAP assignments are available for Soldiers (E4-E8 and WO1-O5) selected for a dependent-restricted tour. The HAAP provides advanced notice of follow-on assignment after a dependent-restricted tour. Participation is optional. Soldiers who decline participation in the HAAP will be reassigned according to the needs of the Army following their dependent-restricted tour.

"Home Base" allows a Soldier to return to the installation where they were previously stationed. Soldiers cannot relocate family members at government expense.

"Advanced Assignment" allows a Soldier to move on to a different installation than they were stationed. Soldiers can only relocate family members at government expense to the location of the advanced assignment.
The home base or advanced assignment may be changed or canceled due to changing needs of the Army, or because the Soldier declines to participate, voluntarily extends their foreign service tour, or is selected to attend the SGM course.

Soldiers authorized movement of family members at government expense and directed to TDY schooling of less than 20 weeks in conjunction with PCS assignment have the following options for locating their family members while they perform their TDY:

Option 2 (CONUS to CONUS and OCONUS to CONUS only): Move family member(s) from present station to new duty station prior to reporting to the TDY station. The gaining commander may authorize up to 10 duty days for the Soldier to settle the family in government quarters (if available) or on the local economy. Soldier will sign into the new duty station, then proceed TDY for schooling. Soldier is authorized government transportation to and from TDY station.

Option 4 (CONUS to CONUS, CONUS to OCONUS, OCONUS to CONUS): Clear current duty station prior to departure for TDY and, at personal expense, move family to the TDY station or to some other location. Soldier may not be given a certificate of nonavailability of government quarters at the TDY station if inadequate government housing is available. The entitlement for family member(s) transportation will be based on the most direct routing between the old and new permanent duty stations.

Dual-Army couples desiring joint assignment to establish a common household or joint domicile must request such assignment by enrolling in the Married Army Couples Program.

• Soldiers who marry during or after advanced individual training and have not proceeded to their first assignment, who desire a JD with their spouse must enroll in the MACP. When enrolled, the Soldiers will be automatically provided JD assignment consideration.
• When a Soldier enrolled in the MACP is considered for reassignment, the other Soldier is automatically considered for assignment to the same location or area, except when one Soldier is assigned to a dependent-restricted location.
• Enrollment in the MACP only guarantees joint domicile assignment consideration; it does not guarantee that the couple will be assigned together.
• Favorable consideration for JD assignment will depend on a valid requisition in the same area for both Soldiers and is subject to the needs of the Army. JD assignments will not be considered when one Soldier is attending school in a PCS status; however, consideration will be given upon school completion.
• Assignment instructions for each Soldier will indicate whether or not a joint assignment is approved.
• Couples who do not enroll in the MACP or who disenroll indicate joint assignments are not desired; therefore, this cannot be used as the basis to request deletion from an assignment