Air Force training records go digital, saving time, money

  • Published
  • By David Hopper
  • Air Combat Command Public Affairs
LANGLEY AIR FORCE BASE, Va. (AFPN) --  Air Force officials are fielding two systems currently available through the Air Force Portal that make it easier to keep on-the-job training records up-to-date, saving time and money. 

Each Airman's Air Force Specialty Code will determine if their records will be maintained in one of these two systems, called Training Business Area or Air Force Training Record. 

Air Force officials said the systems will eliminate the need for supervisors to transcribe documentation from one career field education and training plan to another once they have been updated. The systems will also provide near instantaneous access to new CFETP's once they have been released from the Air Force career field managers. 

These systems move training records management into the electronic age, said Mr. Todd Haller, Air Combat Command communications and information systems training manager. It allows personnel to focus on the fight versus documentation. 

Both TBA and AFTR require that training managers input each Airman's AF Form 623 on-the-job training record information into the system to get started. Once the information has been put into the system it can be accessed by Airmen and their trainers from any computer with Internet access. 

The best advantage of the new system is its accessibility, said TBA user Tech. Sgt. Jose O. Valdez, ACC communications and information inspector. "You can simply mark a trainee as deployed and the deployed workcenter can access their training record and sign off tasks with ease." 

According to Air Force officials these two systems can save money through reduction in printing, handling, packaging, revising, and shipping costs associated with the distribution of training material. 

The main advantage of these systems is the ease of supervisor's visibility over training Airmen, said AFTR user Staff Sgt. Nicholas M. Major, 1st Civil Engineer Squadron unit training manager. Supervisors can have an advanced look at where an incoming Airman is in their training before they arrive and plan accordingly. 

ACC officials suggest Airmen archive their hard copy training records for one year after they have transitioned into automated training records to ensure that none of their information is lost. 

The training record systems have a tab for a master training plan and an Individual training plan. The system will help keep track of what an Airman needs to accomplish through suspenses. 

The new system is intended to make trainers and supervisors more involved in the training process, said Sergeant Valdez. It eliminates the hardcopy of the training record and makes it more accessible to trainers, supervisors and higher levels of management. 

The following AFSC's are using AFTR:
1W, 3E, 3M, 3P, 3S, 4A,4B, 4C, 4D, 4E, 4H, 4J, 4M, 4N, 4P, 4R, 4T, 4V, 4Y, 6F, 8B, 8T, CMETP-1, CMETP-2, CMETP-3 AND CMETP-4 

The list of AFSC's for TBA are still growing but the current list is as follows:
2A, 2E, 2F, 2G, 2M, 2P, 2R, 2S, 2T, 2W, 3A, 3C, 8S, 8M, 21A, 21M, 21R AND 33S career fields.